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1~Determine approximate size of event.
Largest and Smallest
2~Select
a time of the year and time of the week you would like to play
(Ex.Spring on a weekend , Summer
on a weekday, or August on a Saturday). Be as flexible as possible as specific dates may not be available.
Availability is more limited with larger groups, as larger blocks of time need to be open.
3~Call the course
to check on availability
Once availability has been secured you can check price and packages that
are available for the time you wish to play
4~Make sure any amenities for your event can be provided for
Scoring, prizes, beverage service, type of tee off etc. Ask about course rules and its policies
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5~Choose a format of play that suits the type of golfers being invited and how you wish
to distribute any prizes.
This will help to make sure that everyone has fun, has an opportunity
to win/compete and that a reasonable pace of play can be maintained. 4 1/2 hours for 18 holes is acceptable anything 5 hours
or longer is to slow. In general scrambles play faster but the opportunity for everyone to be competitive will not be
even. Better players can be split in different flights of ability or even by sex or age. The best have lots of
winners.
6~Additional games, such as closest to the pin, longest drive etc. help
to create more winners.
Some games can provide extra tournament revenue to support charities by
changing at the tee to play a game such as hit the green or get within 20' or beat the pro. Our staff can explain
some of these games or others you may use but, remember many of these games require volunteers to work the game.
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7~Get commitments from your players.
Make sure your numbers are correct. The
best way is to have them pay at least something in advance, if not the entire tournament cost. Tee times are very valuable
to the golf course and a firm commitment is necessary. Some allowance is granted for the unseen and we don't want
you to have to pay for things you don't use, so getting a monetary commitment is the best way to handle the event.
If your event is a company-sponsored event that is free to the players, do the best job you can to get RSVP's
or guests who do not show have to be paid for.
8~Provide the golf shop with a good list of your foursomes as
soon as possible.
The list should be type written or printed clearly with full first and last names,
or at least the company name. After giving the golf course a final count, advise all groups of there tee times.
Make sure all players arrive early so they can have time to hit balls, putt, warm up, or even eat.
9~Prepare
an agenda for the day.
Make sure the golf course sees it first so it can be ok'd. The
agenda should explain to the players what is going on for the day and what time it will all happen.
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Other Things The Course Can Provide:
Score Sheets and Scoring
Course markers~longest drive,
closest to the pin, etc.
Range Balls
Tee Signs or Tee Sign Placement
Prize Table
Sign In area
Rental
Clubs (limited availability)
Rules for the event such as Callaway, Peoria, etc.
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